Customer Account Group

Customer Account Group Configuration:

Customer master: The customer master record is the basis for all sales transactions as well as deliveries and payments. It maintains the details of the customer in the form of master data. Every customer master is made up with three (3) sections: (A) General data [KNA1 – Table]

    (B) Company code data [KNB1 – Table]

    (C) Sales area data [KNVV – Table]

The customer master partner functions captured into KNPA – Table

The customer master shipping details captured into KNPS – Table

VD01 is the customer record for sales view creation.

XD01 is the central customer master record creation with company code data.

General data section: In general data section data about the customer's personal details like name, address, and telephone numbers is maintained. The customer number, not by the company code or sales area, only identifies this data.

Important fields: KUNNR = Customer number

LAND1 = Country key

NAME1 = Name

NAME2 = Name

ORT1 = City

ANRED = Title

STCEG = VAT registration number

Company code data section: It is only of interest to the accounting department. It includes information on insurance or account management. This data applies to only one company code. In company code data section data about the reconciliation account number, terms of payment, interest calculation indicator, etc that is related to financial accounting maintained.

Important fields: AKONT = Reconciliation account number

ZTERM = Payment terms

Sales area data section: In sales area data section data about the customer sales area like sales, shipping, billing, etc data maintained. It is only of interest to the SD area. It includes the data on pricing or shipping. This data only applies to one sales area and therefore is dependent on the sales structure (sales organization, distribution channel and division)

You would not have different customer numbers if your customer is serviced by more than one company

code. Nor would you have different customer numbers if your customer is serviced by more than one sales organization.

Important fields: VKORG = Sales organization

VTWEG = Distribution Channel

SPART = Division

KALKS = Pricing procedure

KDGRP = Customer group

KONDA = Pricing group

PLTYP = Price list type

INCO1 & 2 = Incoterms

LPRIO = Delivery priority

VSBED = Shipping conditions

WAERS = Currency

KKBER = Credit control area

Account group: FI/CO consultants define account groups for each and every partner function. By using this

account group we can control customer master data by changing or assigning field status to each and every field.

As every customer master is made up with number of fields. Depending upon the partner function and transaction

we assign or change field status to a particular field. Depending upon the field status system prevents the particular

field in the customer master while maintaining the customer master data.

The account group defines what fields are available in the customer master records.

25

A sold – to – party only needs sales relevant data. However, a sold – to – party can also be created as all

the partner functions. A ship – to – party needs only shipping relevant data, such as unloading points and so on. A

payer is the individual or company who settles the invoices for a service or for delivered goods. The bill – to –

party need only have the basic data such as address and output fields.

Partner functions: In the business every partner while performing business transactions they have to fulfill certain

mandatory functions. They are:

Sold – to – party

Ship – to – party

Bill – to – party

Payer

Standard account group Partner functions Description

0001

0002

0003

0004

Sold – to – party

Ship – to – party

Bill – to – party

Payer

Who placed the order

Who receives the order

Who receives the invoice

Who settles the bill

Field status: We can assign field status to each and every field.

Number ranges: For every customer master there should be one unique number by which business makes

transactions with a particular customer. By using this unique number the business can identify the customer as a

one-time customer or a permanent customer.

FI/CO consultants define and maintain these number ranges for particular account group. So that system

or end user has to provide a unique number to each and every partner function (customer master). Depending upon

the option that they assign to number range (option is external).

Number key    Number range                        External

01                    100 – 200                    []

02                    201 – 300                    []

03                    301 – 400                    []

04                    401 – 500                    []

FI/CO consultants define account group, number range and assigning number range to account group,

maintaining the data in the company code data section. As SD consultants we have to maintain the data in sales

area data section and general data section.

Standard account group                     Partner functions       Number key Number ranges  External

0001                                        Sold – to – party                      01                                            []

0002                                        Ship – to – party         02                                            []

0003                                        Bill – to – party                        03                                            []

0004                                        Payer                           04                                            []

External: If we did not check external option then system will assigns a number internally from the specified

number range. If we check the external option then the end user has to assign the number.

Define Account Group: Transaction code: OBD2

Path:

 IMG

 Financial accounting

 Accounts receivable and accounts payable

 Customer accounts

 Master data

 Preparation for creating customer master data

 Define account groups with screen layout (customers)

 Go to new entries

 Specify your account group Ex: Z001

 Specify the description Ex: [name] Sold – to – party

 Select one time customer if he belongs to one time account customer

 Specify output determination procedure

 Save and Exit

NOTE: We can specify the output determination procedure in the customer master from where system

automatically proposes output type in the sales document.

Define Number Range: Transaction code: XDN1

Path:

 IMG

 Financial accounting

 Accounts receivable and accounts payable

 Customer accounts

 Master data

 Preparation for creating customer master data

 Create number ranges for customer accounts

 Click on change intervals icon

 Click on insert intervals icon

 Define number range key and number range

 Save and Exit

Assign Number range to Customer Account Groups: Transaction code: OBAR

Path:

 IMG

 Financial accounting

 Accounts receivable and accounts payable

 Customer accounts

 Master data

 Preparation for creating customer master data

 Assign number ranges to customer accounts groups

 Click on position button

 Choose our account group from position button

 Specify number range key that we defined in previous step

 Save and Exit

Using transaction codes can create customer master: XD01/VDO1. If we used XD01 to create customer master that

customer master is going to be created centrally with specific to company code. That means we should maintain

data in company code data section. If we use VD01 to create customer master that customer master is going to

create with specific to sales area that means we need not to maintain the data in company code data section.